As a writer, it is important not just to considercarefully what you say, but how it is said by you. To communicate effectively, it is really not enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. One must also look at the style, tone and clarity of his/her writing, and adapt these elements to your audience that is reading. Again, analyzing one’s audience and purpose is the key to effectiveness that is writing. To be able to select the most reliable language, the writer must look at the objective associated with document, the context in which it is being written, and who can be reading it.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and does not bring to mind specific images that are visual. Think about the two sets of statements below. The statement towards the top is abstract, but the statements become increasingly specific and concrete toward the bottom.
He could be a bad roommate
He is lazy and discourteous
He could be untidy and unclean
He does not tidy up his own messes
He leaves his dirty dishes in the kitchen counter
Your relationship with John is unacceptable
you may not go along well with John
You and John have a lot of arguments
both you and John insult each other too much
You and John call each other derogatory names
Notice exactly how much more effective the statements become since the language becomes more specific and concrete. The statements towards the top, which are more abstract, can be interpreted in many possible ways, and leave many questions answered. The statements at the end, that are more concrete, are less available to multiple interpretations.
A hallmark of effective writers could be the capability to express the required message in as few words that you can. Good writers, quite simply, use language which is straightforward and to-the-point. Consider the following examples.
(1) it really is widely discussed by employees that lots of of them will undoubtedly be forced to change jobs and take on new responsibilities when the merger takes place amongst the two companies.
(2) Before making a decision about whether or not the person on trial is guilty or innocent in cases like this, the members of the jury should always be sure to carefully think about, ponder and reflect on all of the important and testimony that is relevant the truth.
Notice how long-winded these sentences are, and just how easily they are often simplified and shortened. A significant part of revising and editing involves re-phrasing sentences to eliminate wordiness that is excessive. One method to reduce wordiness is to eliminate words that are redundant phrases. Consider example one above. The phrases “to change jobs” and “take on new responsibilities” are redundant, and may essay writers be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase “. should be sure to carefully think of, ponder and think about. ” contains three straight ways of saying the same task. This sentence could possibly be improved simply by using only one regarding the key phrases: “. to reflect on. “
A way that is second reduce wordiness is to eliminate “filler” words which serve no purpose into the sentence. Consider example one above. Replace the phrase “. once the merger takes place between the two companies” with “. when the 2 companies merge.” Consider example two above. Notice the excessive wordiness in the next phrase: “Before making a choice about whether the person on trial is guilty or innocent in this situation . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that that the readers easily recognize and understand on a regular basis because they use it. One of the most important functions of language is to build “homophily” or a sense of commonality with an individual’s readers. Language which can be foreign and unfamiliar towards the reader tends to emphasize the differences between reader and writer, and makes the message difficult to understand. The message is likely to have more impact by using language that is familiar to the reader.
Consider the examples that are following.
An assignment fond of a class of business students by their philosophy professor:
“The presently assigned paper necessitates an eloquently articulated analysis associated with Existentialist perspective as it pertains to living that is contemporary. You need to adumbrate the true points which represent the sine qua non of your analysis.”
A letter provided for school that is high warning them associated with the risks of an unhealthy diet:
“Individuals who maintain a meal plan of high fat content are subjected to a heightened risk of developing atherosclerosis, which can be a buildup of fat deposits from the inner walls of the arteries. This disorder can lessen or cut off the flow of blood when you look at the arteries serving the main organs of this body. This will lead to poor health.”
Both in examples above, the language which is used is unfamiliar into the readers. The message loses its impact as a result.
Precise and Clear Language
The usage appropriate language is a matter that is tricky this is of words is relative and situational. Easily put, words can be interpreted in numerous ways by differing people in numerous situations. Because of this reason, it’s important to choose language which will be as precise and clear as possible. The greater amount of precise and clear one’s usage of language becomes, the fewer how many possible interpretations for a note. Think about the words that are following. What numerical value would you assign to each of those? If something is “probable what percentage of this right time does it occur? P>
Would other folks assign the same value to these words as you did? In most cases, the product range of values varies greatly mainly because terms are relative: they could mean things that are different different people in numerous situations. How could one become more precise in his/her utilization of these terms?
Consider the examples below. Notice that these terms can differ widely when you look at the meaning to different people. The way that is best to make use of such relative terms, then, would be to compare them to something concrete and “known” towards the reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. Compared to that Lexus, it is inexpensive.”
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Think about the examples that are following. Note the confusion that is potential ambiguity within these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied into the classroom but political habits on campus usually do not appear to benefit from such labor.
(4) He’s an individual that is interesting.
(5) it is hard to estimate how many people affected by AIDS.
Each of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your kids when Baking Cookies
(2) Safety Experts Say School Buss Passengers should always be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second Time in Ten Years
(5) Eye Drops Off Shelf
In a nutshell, it is advisable to consider carefully about your choice of words and their interpretations that are potential. To communicate effectively, precise and language that is clear essential.